Sun City Shadow Hills Genealogy Club 

Board Member Job Descriptions

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President

• Oversees the other officers and volunteers

• Conducts club meetings

• Communicates with membership, the Lifestyles desk, and other clubs

• Plans club activities, meetings, or events with assistance from other officers

• Attends meetings of SCSH as necessary

• Schedules meeting rooms with Lifestyle

• Appoints the Mentoring Workshop Coordinator, the Club Webmaster, and the Publicity Chair  and approves the tasks delegated to them

• Assures that meeting minutes, room participation reports, and financial reports are submitted to Lifestyle

 

First Vice President

• Assumes president's role when necessary and assists president as requested

• Contacts and books speakers for club meetings

 

Secretary

• Records meeting minutes

• Prepares meeting minutes for submission to Lifestyle

• Maintains files of correspondence, reports, minutes, and records

 

Treasurer

• Accepts payment of dues from members; keeps a database of members and the treasury funds

• Deposits funds into the Club’s bank account and disperses funds for expenses

• Prepares financial and membership reports quarterly for Lifestyle.

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Publicity Chair 

• Submits articles for publication in the View

• Directs handouts to the club webmaster for posting to the SCSHgenealogy.com website

• Creates and distributes flyers promoting the club 

• Drafts and sends correspondence to persons or groups as necessary

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Mentoring Workshop Coordinator​

• Coordinates the Workshop monthly meeting by booking the room, managing contacts from members looking for help, and finding mentors to assist these members

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Club Webmaster

• Maintains the Club's website to keep information current, upload meeting handouts, and update the connected calendar

• Oversees  the Google Club Forms link by forwarding mentoring requests to the Mentoring Workshop Coordinator 

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